Xero vs Quickbooks: Best Pick for Small Business 2024

There’s time tracking in all plans and phone support is available from 8 a.m. The first two plan tiers put a limit on billable clients, but not on invoices. Has robust reporting tools and report customization options, invoicing for an unlimited amount of clients, inventory tracking in higher tier plans, plus a capable mobile app. In terms of keeping track of expenses on a cloud-based accounting system, Xero makes it simple to categorise money in and out with its chart of accounts.

  • The desktop version is installed on a computer, while the online version is accessed through a web browser.
  • One of the advantages of using Xero is that it can save businesses time and money.
  • But I do have a login account and can’t access some training videos to become a Xero Certified, because its for practice staff only.
  • Because the systems subtly vary on how they are handling accounting, it is not always possible to convert everything and for all of your accounting period.
  • This way, all your bank transactions can easily flow into Xero automatically.

Ideally, you’ll want all your transactions flowing seamlessly into the software, with regular updates helping you keep on top of your cashflow. Both can integrate seamlessly with Wise Multi-currency account which is specifically handy for sending and receiving international payments. The Xero mobile app is for Android and iOS devices is free when you sign up for a subscription. It offers easy access to Xero’s accounting tools on the move, including looking up contacts, sending invoices and reconciling bank transactions. FreshBooks can be a good option for freelancers and contractors looking for an affordable, simple accounting software.


Other standard features include one-click payments, recurring payment invoices, adding billable hours to invoices and converting estimates into invoices. We also recommend Xero if why do single people have to pay more taxes you’re seeking project profitability data alongside superior bill pay and expense management features. We found the platform’s profitability tools to be highly user-friendly.

  • More specific categories – Business, Accounting, Payroll, Projects, and more – have their own dashboards, accessible with a horizontal sidebar.
  • You can add your logo to your invoice templates, and change the color to fit your business’s branding.
  • If you can’t justify the $90-per-month QuickBooks Online Plus plan, you won’t get inventory management, because QuickBooks Online’s lower-tier plans don’t come with it.
  • Companies with efficient customer support provide technical support, product training, an extensive knowledge base and help users troubleshoot and resolve issues in the shortest possible time.

Like QuickBooks, Xero has a function to automatically calculate sales taxes for each invoice, as well as state or city taxes. A tax default can be set for any purchase, and Xero offers an integration with Avalara TrustFile in order to help you file your returns. Xero’s software also lets you map your accounts to different categories of tax form, keeping everything organized. Core offers the basics, while Premium adds same-day direct deposit, role-based access, and auto time tracking.

Best Free Accounting Software for Small Businesses

Sage can turn business quotes into orders and then track accounts receivable in just a single click.We don’t see too many downtime issues using Sage 50. Sage cloud accounting has ensured that there is less or no downtime issues. This will help many companies to avoid having unproductive times of their employees.In Sage 50, one person can handle all accounting requirements for a small business. It can also add a built-in online payment processing system that accepts credit card payments. On the contrary, QuickBooks does not offer any online payment processing system.

However, Xero is missing some of our favorite QuickBooks expense-tracking features, such as cash flow statements. Yes, QuickBooks’ accounting tools do come in a little higher in overall pricing, but the plan options are more flexible and offer more features than Xero’s plans. For those on the go, Xero has a mobile app accounting tool for both iOS and Android devices, though the app does not give you access to all of the features found in the full version. You can import data such as customers into Xero, but you’ll have to download the CSV file template in Xero in order to import the data correctly. Xero and QuickBooks are two of our best-rated accounting tools, but Wave is undoubtedly the safest bet for businesses watching the bottom line.

Compare Accounting Software

Whatever your needs, there’s sure to be an accounting software program that’s a perfect fit. Contrarily, QuickBooks has the advantage being on the market longer, affording the company with a greater understanding of their client needs and evolving to their customer habits. One noted benefit of Xero over QuickBooks is that it permits customers to use more features without paying an extra fee. Additionally, Xero incorporates new features and updates every 3-6 weeks whereas QuickBooks have infrequent updates to their service.

Prepare your QuickBooks file

Do you want to move your accounting data from Xero over to QuickBooks Online? We’ve partnered with Dataswitcher who specializes in accounting software conversions to ease the process of moving from Xero to QuickBooks Online. You can do a lot with QuickBooks Online, but all the options may feel like information overload starting out. Both Xero and QuickBooks Online have their own versions of transaction tracking tags, but QuickBooks Online is the winner in this arena.

QuickBooks’ customers with issues may have to wait for business hours to get a resolution. While Xero doesn’t offer its own U.S.-based payroll plan, it syncs seamlessly with the payroll provider Gusto, as well as other popular payroll services like ADP and Paychex. Integrating Xero with Gusto ensures that your general ledger will update automatically whenever you process payroll. Reconciling your bank accounts in Xero so they transfer cleanly to QuickBooks Online. After reconciling, make a note of the balances of your bank accounts. This information will be needed when preparing the post-conversion reconciliation in the QuickBooks Online company file.

Xero’s accounting functionalities are fairly simple to navigate, so it’s likely these resources will be sufficient if and when something goes wrong. All of these things can cause extreme frustration, and you’ll need the assistance of product support to solve these problems. To make the decision a little easier, we’re comparing Xero and QuickBooks Online, side by side based on features, pricing, ease of use, and more. Access all Xero features for 30 days, then decide which plan best suits your business. Xero’s cloud-based software is a QuickBooks alternative that means business – whenever, wherever you are.